Archive for Business Matters

As we all look for ways to offer support for the earthquake victims in Haiti we must also be careful not to be scammed in our efforts to help. The FBI and other agencies are now warning that there are also those who are looking for opportunities set up scams surrounding the latest disaster relief efforts.

You should be highly skeptical of any unsolicited appeals you may receive or find on the Internet. Even if it appears legitimate, you should only contribute when you have made the call to the charity. If you are contributing via the Internet do not click on a link taking you to a charitable organization’s site, it could be a counterfeit site. Only contribute via the Internet if you yourself type in the Web address and go directly to the site. Even then, only contribute if it is a secure site. Make sure the Web address starts with “https” and not just “http.”

One month after Hurricane Katrina, the FBI said it was suspicious of most of the 4,600 Web sites soliciting money on behalf of those victims. Within an hour of the World Trade Center attacks, scam sites popped up on the Web according to ScamBusters.org (you can trust the information at Scambusters.org, they are a long-time client of ours).

So, before you make your contribution please take a few minutes to careful check the charity. To help, here are links to a couple of articles specifically about this.

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Cloud ComputingI suppose I should first ask if you even know what the term “cloud computing” means. According to Wikipedia, cloud computing is Internet-based development and use of computer technology.  Essentially, this means that rather than installing some type of hardware or software in your own business computers you just use the Internet to access the tools you need via the Internet.

In our case here at Scholl, Chyo & Company, CPAs we recently finished migrating our email, calendar, scheduling, tasks, etc. from our Microsoft Exchange Servers to Google’s Apps Premier Edition. I can now say that we’re thrilled with the results. We’ve been able to eliminate the cost of maintaining several expensive servers and saving David, our internal IT guru a ton of time and aggravation. At $50 per employee per year its cost is less than the annual Microsoft Exchange updates alone.

But, not only is there the true monetary savings, we now have a much more robust and stable communication platform. And boy was it tested quickly. Read More→

Have you ever reached the end of the day and wondered where all your time went? Playing catch-up to retrieve wasted time is what keeps many business owners welded to their business premises way outside of ‘normal’ business hours.

For many business owners a number of their customers, suppliers and employees are likely to be friends as well as business acquaintances. This overlap of private and business relationship can lead to requests for assistance or for special deals that can make serious inroads on their time. A lot of small business operators go slowly broke doing work for friends at discounted rates or for free. ‘Discounted rates’ translates as ‘at less than your market value’ and that means more hours you have to put in to make up for the lost profit. Read More→

Nov
30

12 Days for a Start-Up Business

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The silly season is around the corner and while recovery from the global financial crisis is, well, not exactly in full swing… I thought it was time to address the vital question of what it takes to start a new business. Much like the larger-than-life gift-wielding icon from the North Pole, many people question whether or not starting a new business on the back end of recession is a good idea … or the figment of over-active entrepreneurial spirit?

Well in some ways it’s a better time and easier than it ever has been. The competition has been winnowed out, and many businesses are quieter and less obtrusive in their marketing. New technology options including the Internet, e-marketing and outsourced suppliers offering SaaS (software as a service or “cloud computing”) make it possible for you to do a lot without emptying your bank.

My‘12 Days For A Start-Up’ lists core criteria for a business start-up, and if you can satisfy them, there may well be a surprise for you this December. Read More→

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Nov
16

Avoid Budget Blowouts

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A budget is an important management tool. Being a projection of your income against your expenses you can check it at any time to see how well or how poorly your business is doing. The value of a budget is in direct proportion to the accuracy of the figures you use to create it. Here are some precautions to take to keep your budget figures accurate. Read More→

Cross-PromotionWith marketing budgets under pressure, business owners and managers are looking for ways to do more with less. One of the most effective ways you can find new customers with minimal expense is cross promotion.

Cross promotion is simply when two or more businesses combine resources to market their products or services to each other’s customers. The main criteria for success in cross promotion are that the businesses serve the same types of customers but don’t compete with each other.

There are hundreds of ways businesses can work together to achieve this. Here are a few cross-promotion ideas that can help you expand your market on a small budget. Read More→

Nearly every business is dependent on a constant flow of new accounts. It’s easy to ignore this because most businesses earn most of their revenue from old, established customers.

The problem is that a certain percentage of old customers will drift away or change their focus every year. They’ll change their buying habits, often for reasons that you can’t influence or life just happens.

So you need to continually market to recruit new customers, establish them, and start promoting them up your customer ladder, so that one day they’ll be part of your staple business clientele.

It’s easy to forget to do this – you’re so busy making money that you have no time to market. But then one day you wake up and find that several of your major customers have defected and you’re left with a gaping hole in your revenue and you have no easy means to fill it.

So you need to be systematic. Think like a commercial fisherman. You go out every day, invest and organize. Commercial fishermen never tell tall tales about the ones that got away. They don’t have to. Their livelihood depends on keeping every bit of their catch and therefore the focus is always on retention.

Step one in this systematic approach is to identify the sort of customer you’re looking for. You can use a range of criteria, including:

  • geography (how close they are to you)
  • their capacity to make repeat purchases
  • their capacity to grow and extend their purchasing
  • their preference for quality over price
  • the likelihood that they will value your business
  • their payment habits (prompt payers being obviously preferred)
  • their industry sector

This way you make up a profile of the sort of customer that is likely to be of value to you in the long-term. Then you go out and prospect for them. This doesn’t have to cost you a lot of money. You can do a lot of research merely by surfing internet directories and Yellow Pages, selecting likely candidates and doing some online or other research on them. You can also get information from the directories of trade associations, clubs, chambers of commerce and trade magazines.

Once you’ve got a list of likely candidates, go into more depth. You might want to check out their credit records. Use your industry contacts to see what the ‘buzz’ is about them. Once you’ve done that, you start to make your pitch, whether that involves cold calling, sending out brochures or networking. The main thing is that, at the beginning of your sales process, you’re focused on your final goal, which is to develop a long-term relationship with a valuable customer.

Of course, you’ve still only cast your hooks into the water at this stage. There are other stages to the process. If you want more information, send me an email or give me a call to discuss how to segment your customer base and design a new customer acquisition marketing program.

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One of the trickiest aspects of bringing a new product to market is to estimate the total cost involved in its production. Cost of production effects margin and margin determines how many units must be sold to make a profit. If the number of units sold can’t provide sufficient margin at a market acceptable price, then, no matter how good the product is, producing it will result in a loss for the business. The nexus between cost of production, price and units that need to be sold to make a profit, is called the ‘break-even point’.

Break-even analysis is one of the most important financial tools you can use to make better business decisions. Read More→

Sep
26

Discounting is Dangerous

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Offering a discount in the heat of negotiations may seem like a good idea at the time but thoughtless discounting is an easy way to lose money fast.

Before you succumb to the temptation to win new business by offering a discount take a moment to consider these ten problems associated with discounting.

  1. Discounting eats away profit margins!
  2. Negotiating a discount focuses the customer’s attention on your price. If your only competitive advantage is price you are in trouble because price can always be matched by a competitor. The focus should be on the benefits of the product to the customer that make the price, if not irrelevant, then at least not the primary influencer of the decision to buy. Read More→
Sep
18

Protect Yourself From Invoice Scams

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Paying on phony invoices is an occupational risk for small businesses. They are regularly the target of scammers hoping to take advantage of sloppy bookkeeping, inattention on the part of employees and poor communications between the people in the firm ordering goods, those receiving them and those approving payment. All too often they are paid unwittingly along with a number of other routine bills.

Scammers have fake invoice production for such things as stationery or cleaning services, down to a fine art. Their invoice will include names (perhaps established by a prior phone call to the business for some innocuous seeming information), figures, and other details that add up to an authentic looking invoice. And they have a range of scams other than fake invoices – solicitations for the purchase of goods or services carefully designed to look like invoices for items already received; payment for listing in a directory of some sort you never agreed to; asserting that there is a government requirement for the services offered when no such requirement exists, and phony advertising to renew an ad allegedly placed ‘last year’ … to cite just a few. Read More→

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